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Change team members in a document workspace
You can change who has access to a document
workspace in which your presentation is stored
without leaving PowerPoint. Because each document
workspace is a Web site, making sure that team
members have access rights is essential.
When you add team members to a document
workspace, they can be added by their user name,
Windows domain and user name, or by e-mail address.
However, if you enter users by their e-mail address,
they must also have a Windows account on the server
running the document workspace. You must also
decide what permission level to give to each new
member. A Reader can only view the presentation; a
Contributor can add new content to the workspace;
a Web Designer can create new document libraries
and customize the site; and an Administrator has full
control of the workspace.
After you have added new team members to the
document workspace, their names appear on the
Members tab in the Document Management task pane.
You are also presented with a dialog box that asks if
you want to send an e-mail message inviting new
members to participate in the document workspace.
1 Open the presentation that is
stored in the document
workspace.
Note: If PowerPoint asks whether
you want to get the latest version
from the document workspace,
click Get Updates.
2 Click the Members button.
Note: If you do not see the
Document Management task
pane, click Office, click Server,
and then click Document
Management Information.
3 Click Add new members.
The Add New Members dialog
box appears.
4 Type the e-mail addresses or
Windows domain and user
names.
Note: If you have multiple users to
add, separate them with
semicolons.
5 Use this list to click the
permission level for the new
members.
6 Click Next.
The next Add New
Members dialog box
appears.
7 Verify that the user
names, e-mail addresses,
and display names are
the way you want them.
If not, click Back and
make the desired
changes.
Note: This is your last
chance to change this
information before adding
it to the Web site.
8 Click Finish.
The next Add New Members dialog box
appears.
9 Click OK.
New members are sent an e-mail
message welcoming them to the
document workspace, and they are
listed in the Document Management
task pane.
Did You Know?
You can also add new members from the document
workspace on the SharePoint site. In the Document
Management task pane, click Open site in the
browser to view the workspace. On the Home page,
click the Add new members link in the Members
section. Follow the screens that appear.
More Options!
If you want to make changes to a member, click
Members in the Document Management task pane.
Click the drop-down arrow beside a member’s name
to display a list of actions. For example, you can click
Send Mail to send the member a message, or you
can click Edit Permission Level to change the
member’s workspace permissions.