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Add related documents to a document workspace
You can use a document workspace to keep all
related documents in one place. This enables other
workspace members to access not only the main
document, but also other documents that contain
related information.
For example, if you have already created a presentation
on budget plans for the next year and have stored it
on a document workspace, you may also want to
store a budget spreadsheet or policy document there
as well. This allows all team members who currently
have access to the document workspace to also
access the additional documents you upload. This can
be much more convenient than creating a separate
document workspace for every document with which
you and your team work.
You can add documents to an existing document
workspace by first opening the presentation that is
already stored in the document workspace to which
you want to add documents. When that presentation
opens, the Document Management task pane appears
and displays the contents of the document workspace.
You can then upload additional documents.
1 Open the presentation that is
stored in the document
workspace.
Note: If PowerPoint asks whether
you want to get the latest version
from the document workspace,
click Get Updates.
2 Click the Office button.
3 Click Server.
4 Click Document Management
Information.
Note: If you see the Connect
dialog box, type your user name
and password and click OK.
The Document Management task
pane appears.
5 Click the Documents button.
6 Click Add new document.
The Add New
Document dialog
box appears.
7 Type the path to the
file that you want
to upload to the
document workspace.
8 Click OK.
PowerPoint uploads the presentation to
the document workspace.
* The presentation appears in the
Documents list.
More Options!
You can also browse to a file to upload it instead of
typing a path. Follow the steps above, but in Step 7,
click the Browse button. The Choose file dialog box
appears. Navigate to the folder that contains the
document. Click the file you want to add to the
document workspace, click Open, and then
proceed with Step 8.
Did You Know?
Team members can also upload documents to the
document workspace using their browsers. The easiest
way to access it is to open a presentation that is stored
in the document workspace, and then click the Open
site in the browser link on the Document Management
task pane.