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Publish your presentation to an XPS or PDF FILE
You can give yourself more publishing flexibility by
publishing your presentation to a PDF or XPS file.
A browser-based presentation does not always look
exactly the way it appears within the PowerPoint
window. Internet Explorer generally does a good job
of rendering the presentation, but other browsers
may not. You will learn techniques later in this
chapter that help you tweak the publishing of
presentations to the Web, but these settings do not
always work for all browsers.
If you want other people to see your slides exactly as
you made them, consider forgoing Web pages and
publishing your presentation as a PDF or XPS file.
PDF stands for Portable Document Format and it is a
standard format for representing documents exactly
as they appeared originally. Most people have a PDF
reader installed on their computer.
XPS stands for XML Paper Specification, and like PDF it
renders a document exactly like the original. Internet
Explorer 7 supports displaying XPS documents.
1 Click the Office button.
2 Click the Save As arrow.
3 Click PDF or XPS.
Note: If you do not see the PDF or
XPS command, you must install
the Publish as PDF or XPS add-in.
See the Tips on the following page
for the details.
The Publish as PDF or XPS dialog
box appears.
4 Select the folder in which you
want to save the file.
5 Click here and select either PDF
or XPS Document.
6 If you chose XPS
Document in Step 5,
click Open file
after publishing
( changes to ).
7 Click Standard
( changes to ).
8 Click Publish.
PowerPoint publishes the presentation to
the PDF or XPS format.
If you published to an XPS file, Internet
Explorer opens and displays the file.
More Options!
By default, PowerPoint publishes just the
presentation’s slides. However, you can also
publish your presentation’s handouts, notes
pages, or outline view. Follow Steps 1 to 7
to set up your presentation for publishing.
Click Options, use the Publish what list to
click what you want to publish, click OK, and
then proceed with Step 8.
Try This!
Support for PDF and XPS files is not built
into Microsoft Office 2007. Instead, you
need to download and install an add-in file
from Microsoft that adds the capability to
publish to these formats to each Office
application. Click Office, click the arrow
beside Save As, click Find add-ins for other
file formats, and then click the Microsoft
Save as PDF or XPS Add-in for 2007
Microsoft Office programs link.