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Collaborate on presentations with a document workspace
You can create a document workspace that team
members can use for centralized storage and as a
collaboration location. Document workspaces are Web
sites that are provisioned for you to store documents
and document information, lists of links, lists of team
members, and tasks. Document workspaces rely on
Windows Server and Windows SharePoint Services,
and you must have access rights in order to create
document workspaces. Document workspaces make it
easy for you to work with others on your presentation
because reviewers are assured that the presentations
that they open are the most recent versions.
The Document Management task pane gives you a
view of each document workspace without leaving
PowerPoint to go to your browser. Creating a new
document workspace from the Document Management
task pane creates the document workspace on the
server, and then includes a hyperlink to workspace in
the Document Management task pane. You can add
members, documents, tasks, and links to the document
workspace from the Document Management task pane
in PowerPoint or from the browser.
1 Click the Office button.
2 Click Publish.
3 Click Create Document
Workspace.
The Document Management task
pane appears.
4 Edit the name of the document
workspace, as needed.
5 Type the address of the Web site
in which you want to create the
document workspace.
6 Click Create.
The Connect dialog
box appears.
7 Type your user name
for the SharePoint site.
8 Type your password for
the SharePoint site.
* If you want to avoid
the Connect dialog
box in the future,
click Remember my
password ( changes
to ).
9 Click OK.
10 If the Connect dialog box reappears,
repeat Steps 7 to 9.
The Document Workspace is provisioned
for you and reflected in the Document
Management task pane.
More Options!
You can also make changes to your document
workspace from the browser. To access the document
workspace in the browser, click the Open site in
browser link in the Document Management task pane
to open the document workspace in the browser.
Did You Know?
The presentation filename is the default name given
to a document workspace. For example, a presentation
called budget.pptx would be saved to a document
workspace at http://<yoursite>/budget/.
Did You Know?
When you are not using the Document Management
task pane, you can click the Close button (X) to
remove the task pane and give your presentation
more room. To redisplay the task pane, click Office,
click Server, and then click Document Management
Information.