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Collaborate by saving a presentation to a sharepoint site
You can collaborate with network users by placing
the presentation in a shared network folder and
giving those users access to the folder. However,
what if you want to work with people who do not
have access to your network? These days, many
businesses are “virtual” in the sense that they
consist of permanent employees and temporary
contract workers, all of whom work or live in
separate locations. For these far-flung businesses,
you can still use Exchange Server via a hosting
service, but this usually means creating a separate
Outlook profile just for the Exchange Server account,
which is a hassle if you also have POP or HTTP
accounts, for example.
A better solution for many businesses is a Web site
that runs Windows SharePoint Services, an extension
to Windows Server that enables users to come
together online as a virtual “team” for sharing
documents, lists, calendars, and contacts, and to
have online discussions and meetings. The most
basic form of collaboration on a SharePoint site is to
save a file in a document library, which is a folder on
the site that stores documents added by team
members.
1 Click the Office button.
2 Click Publish.
3 Click Document Management
Server.
The Save As dialog box appears.
4 Click the Address bar icon.
5 Delete the existing address and
type the address of your
SharePoint server.
6 Click Go To.
* A list of document
libraries appears.
7 Click the document
library you want to use.
8 Click Open.
The contents of the document library
appear.
9 Click Save.
PowerPoint saves a copy of the
presentation in the document library.
Try This!
If you want to work with a presentation that has been
stored in a SharePoint document library, click Office
and then click Open. In the Open dialog box, follow
Steps 4 to 8 in this task to open the document library
that contains the presentation. Click the presentation
and then click Open.
Did You Know?
Other people who have access to the SharePoint site
can also work on the presentation that you saved to
the document library. If you want to work on the
presentation exclusively, open it as described in the
previous tip. Click the Office button, click Server, and
then click Check Out. When you are done, click the
Check In link in the Document Management task
pane.