Posts
Make your slide show start automatically
You can run a slide show quickly by saving the
presentation as a PowerPoint Show file that runs
automatically when you double-click it.
Ordinarily, PowerPoint 2007 stores presentations
using the default PowerPoint Presentation format,
which uses the .pptx file extension. Double-clicking
such a file in Windows Explorer opens the presentation
in the PowerPoint program window. From there, you
use the PowerPoint Ribbon commands or keyboard
shortcuts to launch the slide show.
However, you can save a few steps by creating a
file that bypasses the PowerPoint window and goes
straight to the slide show. You do this by saving
a presentation using the PowerPoint Show (PPS)
format, which uses the .ppsx file extension.
Double-clicking a PPS file in Windows Explorer
launches the slide show right away without having
to first negotiate the PowerPoint window. This is
also a safe way to distribute a presentation because
it means the other users can only view the slide
show; they cannot open the presentation in
PowerPoint and make changes to it.
SAVE THE POWERPOINT SHOW FILE
1 Click the Office button.
2 Click the Save As arrow.
3 Click PowerPoint Show.
The Save As dialog box appears.
l The PowerPoint Show format is
automatically selected in the
Save as type list.
4 Select the folder in which you
want to save the file.
5 Edit the File name, if desired.
6 Click Save.
PowerPoint saves the file.
OPEN A POWERPOINT SHOW
FILE
1 Use Windows Explorer
to open the folder that
contains the PowerPoint
Show file.
2 Click the PowerPoint
Show file.
l To confirm you have
the correct file, look
for Microsoft Office
PowerPoint Slide Show
in the Details pane.
3 Double-click the
PowerPoint Show file.
The file’s slide show begins automatically.
Try This!
If the users that you want to view the PowerPoint
Show file have earlier versions of PowerPoint (2003,
XP, 2000, or 97), create a PowerPoint Show file for
those earlier versions. Click Office and then click Save
As to open the Save As dialog box. In the Save as
type list, click PowerPoint 97-2003 Show, and then
click Save.
More Options!
If you want to prevent other people from making
changes to your presentation, you can apply a
password to the file. Click Office and then click Save
As to open the Save As dialog box. Click Tools, click
General Options, type a password in the Password
to modify text box, and then click OK. Confirm the
password and then click OK.