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Burn a presentation cd for a wider distribution
You can make your presentation available to a larger
audience when you burn it to a CD and then distribute
it. The Package for CD command makes it easy and
automatic to publish and then burn all of the files
that are needed directly onto a CD.
Without Package for CD, you would need to create
a new directory, save the PowerPoint Viewer 2007
(see Task #99) to that directory, save your presentation
there, and then have a developer create all of the files
necessary to make the CD play automatically when it
is inserted into the recipient’s CD drive. After that
work is complete, you must burn the files to a CD.
PowerPoint 2007 simplifies the process. You assign
a name to the CD, and then instruct PowerPoint to
copy the files to the CD. PowerPoint communicates
with your computer’s CD burner to copy all of the
necessary files along with your presentation onto the
CD. When the recipient inserts the CD into his or her
CD drive, it automatically opens the PowerPoint
Viewer 2007 and plays the presentation.
1 Click the Office button.
2 Click Publish.
3 Click Package for CD.
PowerPoint lets you know that it
will convert your files to the
PowerPoint 97-2003 format.
4 Click OK.
The Package
for CD dialog
box appears.
5 Type the
name of the
CD.
6 Insert a
recordable CD
into your CD
burner.
7 Click Copy to
CD.
8 Click Yes.
* The Copying Files to CD dialog box
appears, displaying a progress indicator
for the status of the copy process. When
the process completes, the Microsoft
Office PowerPoint dialog box appears.
9 Click No.
* If you want to create duplicate copies of
the CD, insert a new recordable CD and
then click Yes, instead.
10 Click Close.
All the files you need for distributing the
presentation are on the CD.
More Options!
To control the CD burning process yourself, PowerPoint
can copy all the necessary files to a folder instead of
the CD. Follow Steps 1 to 5 above, and then click Copy
to Folder in the Package for CD dialog box.
Did You Know?
In Step 5, the name you assign to the CD is the name
that appears next to the recipient’s CD drive letter in
Windows Explorer. Therefore, you should name your
CD carefully.
Try This!
You can add additional files to the CD. For example,
for a presentation about new products, you might
want to include a product brochure or price list on
the CD. Follow Steps 1 to 5 above, and then click
Add Files in the Package for CD dialog box.